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Local Tour Permits
The Troop is required to obtain a Local Tour Permit any time the Troop camps. If we don't have the required tour permit, the campout is considered unauthorized and BSA will not protect and defend our leaders should claims of liability ever be made.
A copy of the current Local Tour Permit Application (LTPA) is enclosed. It may also be obtained at the Scout Office.
For trips over 500 miles, we need to complete the
National Tour Permit.
The LTPA must be signed by the Tour Leader (usually the Scoutmaster or an Asst. Scoutmaster, but it doesn't have to be) in two (2) places.
The second place designates that the Tour Leader has in his/her possession a copy of the Guide to Safe Scouting and has read it. The LTPA further requires that an Assistant Tour Leader be named (although the Assistant Tour Leader doesn't sign).
Just as important, the LTPA requires the signature of a member of the unit committee who cannot be either the Tour Leader or Asst. Tour Leader.
This would usually be the Troop Committee Chair, but anyone on the committee will do.
Please note that at least one registered adult who has completed BSA Youth Protection Training (YPT) must be present at the campout. I would suggest that all registered leaders obtain their BSA YPT, if not all adults in the Troop.
You must have a signed permission slip for each child that participates in the campout. This includes the scouts and their siblings. I have enclosed a form you may use.
Perhaps one of the most arduous tasks is obtaining driver's and insurance information on the second page of the LTPA. Note that for each person driving you must obtain the kind, year and make of vehicle, the number of passengers (including the driver), the driver's license number (TDL), make a statement that all will wear seatbelts, and lastly the public liability insurance coverage for liability and property damage.
The troop maintains a driver's log on MS Excel (which should be updated annually) where all this information is gathered and located. If it's easier, you can attach the log and cross out those who are not going. The total number of passengers you show needs to be at least equal to the number of youth and adults you show going on the campout on the first page.
Please note that this driver's information must be obtained for all drivers going on the campout, even if they are only driving their own families. There are no exceptions.
Submit the Local Tour Permit to the local Scout office. I wouldn't wait until the last minute to try to obtain a Local Tour Permit. My advice would be to fax all of your forms to
the office no later than 7-10 days before the scheduled campout. That will leave sufficient time to handle any questions or problems that arise and give
them time to fax back the Local Tour Permit itself to you.
The Troop should always travel with a copy of the Permit. In addition, the Troop should always travel with all of the adult and youth medical forms, all of the permission slips, and at least one very good first aid kit.
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